You can generally visit our website without disclosing your identity or any personal data. During your visit, we automatically collect information such as your Internet Protocol (IP) address, browser type, device type, domain, host names, pages viewed, viewing patterns, and your country or region. This information helps us better understand user needs and interests, driving improvements in website content and functionality, and enhancing the overall customer service experience.

We collect, process, and use your Personal Data for the following primary purposes::

• Customize Account Preferences

• Customer Service Support

• Job Applications

• Marketing Purposes

• Participation in Public Forums

• Products/Services Enhancements and Information

• Product Information Center Support

• Request for Information Regarding Products/Services

• Sales Transactions and Support

• Sample Requests

• Social Media Advertising

• Survey Participation

• Webinar/Training Registration

• Website Features and Updates

Personal Data collected from you may include your name, address, telephone number, title/position, company, mailing address, email address, billing information, and other details. Typically, the Personal Data you voluntarily provide will be used to respond to your inquiries or process your requests, such as fulfilling a legal or quasi-legal obligation.

You may refuse to provide Personal Data; however, choosing not to provide certain information may limit your ability to use specific services.

We may share your Personal Data with our partners, including information collected via automated tools on our website, as needed to process orders, follow your instructions, or provide information or services related to VDA Systems products.

We require all third parties, primarily our business partners, to safeguard your Personal Data and use it only for its intended purpose. We will release your Personal Data only if directed by you, required by law, or in response to legal processes. We may also share your Personal Data in the event of a sale of our business or assets related to your data.

To ensure adequate protection for the international transfer of Personal Data, VDA Systems uses the EU standard contractual clauses. These agreements provide a high level of data protection and are implemented with our service providers and VDA Systems affiliates processing Personal Data from countries with data transfer restrictions. We use the current version of these clauses and will adopt updated versions as they become available. For data transfers from non-EU countries, we comply with jurisdiction-specific privacy laws and regulations.

We use automatic data collection tools, including cookies and JavaScript, to gather information when your web browser accesses our website. These tools allow us to recognize your device and customized preferences during your visits. Data collected includes browser type, IP address, and clickstream patterns (pages viewed and links clicked). Third-party web analytics tools are also used. For more information and to manage your cookie preferences, please read our Cookie Policy.

VDA Systems' website may contain links to other websites. While we strive to link only to sites that share our high standards and respect for privacy, we are not responsible for the content, security, or privacy practices of other websites. We encourage you to review the privacy statements posted on any site you access.

Our website is not intended for individuals under the legal age. We do not knowingly solicit or collect personal information from children, nor do we market our products or services to them. If we discover that we have collected Personal Data from a person under the legal age, we will promptly delete that information.

VDA Systems maintains reasonable physical, electronic, and administrative safeguards to protect your Personal Data from unauthorized access, manipulation, loss, and destruction. Our security procedures are continuously enhanced. Access to your Personal Data is restricted to employees who need the information to respond to your inquiries or requests. Employees who misuse personal information are subject to disciplinary action. However, internet security cannot be guaranteed.

If you have questions about the security of your personal information, please contact us at privacy-officer@vda.systems.

We will retain your information for as long as your account (business partnership with us) is active, or as necessary to provide you with our services. Upon request, VDA Systems will inform you whether we hold or process any of your Personal Data. You have the right to review, update, or amend the Personal Data you provide to VDA Systems via our website, or request its amendment, blocking, or removal by contacting us as detailed below. We will respond to your request within a reasonable timeframe or as required by law. If you request the deletion of your Personal Data, please understand that residual information may continue to exist in VDA Systems' records and archives as permitted by applicable law (e.g., for accounting purposes). However, we commit not to use such Personal Data for business purposes.

You have the option to opt out of the collection, processing, or onward transfer of your Personal Data to VDA Systems affiliates or third parties at any time by contacting us as described below. We will seek your prior consent if we intend to use your Personal Data for a purpose materially different from that for which it was collected or authorized.

This Privacy Policy and the vda.systems Terms of Use are governed by and construed in accordance with the laws of the EU Data Act, without regard to its conflict of laws principles. By using the website, you consent to the jurisdiction of the courts located in the EU for resolving all disputes, claims, and causes of action arising from or related to the Privacy Policy, Terms, and/or your use of the website. This provision does not diminish any statutory rights you may have under applicable laws concerning the protection of Personal Data. 

If you have any questions regarding our Privacy Policy or wish to opt out or withdraw your consent, please feel free to reach out to us using any of the contact methods provided below. For any inquiries or feedback related to our Privacy Policy, please direct them to: privacy-officer@vda.systems.

Please check this Privacy Policy periodically to stay informed of any updates. Notice of significant changes to the Privacy Policy will be posted on our website before they come into effect. By continuing to use our website after such updates are posted, you agree to and accept the revised terms.

June 18, 2024